Refund Policy
Please see our refund policies per program.
Refund eligibility begins once all WRMF equipment is returned to the Equipment Locker-Room or to the Equipment Director.
The date of equipment return determines the amount of refund, according to individual Program policies below.
Notice of Withdrawal from Program
Once a player has chosen to voluntarily withdraw, please notify the following personnel:
- Team Manager must be notified by email
- Treasurer (treasurer@waterlooregionfootball.com); the Equipment Director (equipment@waterlooregionfootball.com) and the Registrar (registrar@waterlooregionfootball.com), must be carbon copied (cc’d) on the email.
If more than 2 weeks pass between the notification of withdrawal, and the return of equipment, NO refund will be applicable. Furthermore the parents/guardians listed on the registration form will be billed for the equipment at full replacement value. If/when the equipment is returned after that point, the bill will be credited in full.
**A refund will be issued once all equipment has been returned, and confirmation of the returned equipment has been received by the Treasurer by the Equipment Director.
Changes in contact information: It is the Player/Parent/Guardian’s responsibility to update any changes in contact information to the Registrar by email.
Fall Jr Warriors Refund Policy
Our fall program runs from July until November.
Refund eligibility: (U10/U12/U14)
- If player withdraws prior to equipment distribution: refund is registration fee less $100 admin/transaction fee
- If player withdraws after equipment distribution to prior to first game: refund is 50% of registration fee
- After first game, NO REFUND for ANY reason, including injury
- For players who receive financial assistance, refunds are returned to the donor/assistance program
- Equipment must be returned before any refund can be processed
Spring Jr Warriors (REP) Refund Policy
Our spring program runs from April until end of July.
Refund eligibility: (U10/U12/U14/U16/U18)
- If player withdraws prior to equipment distribution: refund is registration fee less $100 admin/transaction fee
- If player withdraws after equipment distribution to prior to first game: refund is 50% of registration fee
- After first game, NO REFUND for ANY reason, including injury
- For players who receive financial assistance, refunds are returned to the donor/assistance program
- Equipment must be returned before any refund can be processed
Flag Football Refund Policy
After registration and up first session: Full refund minus a $30 administration charge
After the season has started Week 1 : NO REFUNDS will be issued for any reason